Program Management:
Program Controls

Program Management Plan:


To ensure successful implementation of the Comprehensive Plan by keeping it on schedule and within budget, a set of program controls will be developed and implemented. Below is a list of the program controls activities which consist of records management, financial management and schedule management.

Records Management

A set of program controls will provide project managers with processes and tools to manage documents, data and information that are critical to implementation of the Comprehensive Plan. Effective records management is a critical component of program controls for a program with the scope and magnitude of the Comprehensive Plan.

Financial Management

Proper financial management is key to successfully implementing the Comprehensive Plan. The task of managing a program with the scope and magnitude of the Comprehensive Plan will require strict adherence to protocols for cost estimating and forecasting, budget development and financial reporting. 

Financial Reporting Requirements

The USACE and SFWMD will furnish one another with quarterly financial reports that summarize all expenditures and comparisons between budgeted and actual expenditures for each project. Both parties will develop and utilize standardized financial reports with the following requirements:

  • The reports will provide actual expenditure data, organized by project, and further organized by separable elements, where required. Within each project or separable element, expenditures will be broken out in accordance with the approved work breakdown structure.
  • Program level costs will be tracked separate from project costs and pro-rated back to projects. Both parties will agree upon the procedure for pro-rating program level costs back to projects.

A separate report will reflect comparisons of actual expenditures to projected costs budgeted according to the standard work breakdown structure. This report will quantify variances between actual costs and projected costs, and will be accompanied by an explanation.


Budget Development Process

The goal of the budget development process is to make the best use of available resources; comply with statutory mandates, policies and priorities; and in the case of the SFWMD, adhere to the Governor's Office guidelines for budget development.

The SFWMD uses a programmatic, outcome-oriented approach to developing and presenting its budget, which allows for a thorough review and understanding of major programs. It also allows for effective comparisons and choices regarding the allocation of limited resources among programs.

The USACE uses Authorized project Costs as a base for budgets. The Authorized Project Cost is the amount authorized by Congress for a project. The Authorized Project Cost will be expressed at an appropriate price level (constant dollars), which is escalated and converted to a Fully Funded (FF) Project Cost Estimate.

This two-step process consists of first escalating the authorized project cost to reflect the change in price levels from October of the preceding year to October of the current year. The second step escalates the project cost based on annual obligations, in accordance with approved schedules. This results in the Fully Funded project cost estimate.

The Office of Management and Budget (OMB) releases inflation factors each year, which the USACE must use for preparation of the annual budget submission to Congress.

The USACE's official budget submissions are prepared two years in advance of the Budget Year (BY) and are not released to the public until the President of the United States has officially approved the budget.

The USACE's yearly budgets will be adjusted to reflect the actual funds appropriated to CERP. The USACE will share the yearly budget with the SFWMD as soon as the budget information is releasable to the public. The USACE and the SFWMD will work together to develop yearly budgets with both parties are in agreement.

The USACE and SFWMD will furnish one another with semi-annual budget reports. These reports will reflect the most current estimates of the total project costs and estimated yearly budgeted amounts for each project, broken out by phase. This report will serve two purposes. It will first reflect any changes in cost projections with an explanation for the variance or change. Secondly, this report will track projected workloads for both parties, while ensuring that the 50:50 cost share is balanced as required.

Schedule Management

Implementation of the Comprehensive Everglades Restoration Plan (CERP) requires integration of many related projects and tasks. The CERP is comprised of 68 major components, which are grouped into over 40 projects. These components represent literally hundreds of features that all need to be coordinated with one another and with other federal, state and local programs and projects. Implementation will require an intense and innovative program management effort.

A set of program controls will be implemented to provide project managers with processes and tools to control costs, schedules and resources during the implementation of the Comprehensive Plan. The USACE and SFWMD will develop and maintain a common program scheduling and tracking system for planning, scheduling, monitoring and controlling all projects within the program.

The original schedule for the implementation of the CERP was developed as part of the Restudy. The first revision of this schedule was called for in the Master Program Management Plan (MPMP), and is now available. Further revisions to the schedule will occur as Project Management Plans for specific projects are completed. The next formal release of the Mater Implementation Schedule will be part of the update to the MPMP, currently scheduled for November 2001.

View the Master Implementation Sequencing Plan (MISP).

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